HANDBOOKS
Certified Employee Handbook
Non-Certified Employee Handbook
Coach & Sponsor Handbook
Student & Family District Handbook
Parent & Student Activities Handbook
BADGES | Your security badge is your key to gain access the buildings. Start with the admin in your building to start the process (see below for more).
BUSINESS SERVICES
- Web Link Help – Email Heidi Harness, heidi.harness@keokukschools.org
- Frontline Help – Email Jamie Miller, jamie.miller@keokukschools.org, or Heidi Harness, heidi.harness@keokukschools.org
PERSONNEL DOCUMENTS
PROFESSIONAL DEVELOPMENT
- PD Request Participation Protocol
- Travel Request and Reimbursement Form (Fill Out – Download with Changes)
- PD and Travel Request Form (Fill Out – Download with Changes)
- AEA Online Professional Development Resource
- Teacher Leadership & Compensation (TLC) System – Department of Education
- PD Help – Email Stephanie Harrison, stephanie.harrison@keokukschools.org
IOWA STANDARDS
LICENSING
- Iowa Department of Education
- Iowa Board of Educational Examiners
- Applications for Licensure or Renewal
- Background Checks
- Coaching Authorization Questions
- Paraeducator Information
- Endorsement list
- Teaching Licenses List and Information &
- License Descriptions/Renewal Requirements
FUNDRAISING
NEW TEACHERS | Welcome to KCSD Packet
ADDITIONAL STAFF INFO
AGREEMENTS
Employment Agreement 2026-29
KEA Contract 2027
UE Agreement 2027-29
BADGES
NEW EMPLOYEES | For new employees, your building admin will fill out the forms for you to get a badge.
LOST BADGE | If your badge is lost or stolen, report it immediately to Incident IQ, sign in using the Google button and to your building supervisor. The replacement cost is $10.
QUESTIONS | If you have questions, please contact Brent Haage at ext. 1615.
– Request changes with a ticket. Use Incident IQ, sign in using the Google button to enter service requests.
BOARD OF EDUCATION & ADMINISTRATION
Board of Education
- Clint Wray, President
Bonnie Peevler, Vice President
Laurie Mendenhall
LeAnn Clifford
Kim Wyatt
Dave Barrett
Lacy Ames
Administration
- Heidi Harness, Director of Finance
Kyler Barnes, Coordinator of Instructional Services - Stephanie Harrison, Coordinator of Instructional Services
- Aaron Hinton, Director of Maintenance and Facilities
- Dave Grogan, Director of Transportation and Grounds
- Brent Haage, Director of Technology
- Sarah Hackett, Director of Food Services
FUNDRAISING
Keokuk Community School District is fortunate to receive financial support for many activities and initiatives.
- Fundraising Form: To host a school-sponsored fundraising activity.
- Step One: Once completed, the request will be submitted to the Activities Department.
- Step Two: All fundraiser forms are then submitted to the Keokuk School Board/Board of Education for approval.
- Timeline for Form Submission:
- Fall & Winter Events: By Sept. 13
- Spring Events: By Feb. 14
- Summer Events: By May 15
SALARY SCHEDULES
TECH SERVICES
PURPOSE | The purpose is to assist in bringing innovative digital learning resources to your classroom that can be supported by the Technology Department.
MISSION | Technology in education is a teaching and learning tool, that when used effectively, will support and help transform how we interact, produce and seek personal growth and enjoyment.
VISION | We believe that technology can no longer be a supplement in classrooms but must be an integrated part of both instruction and management.
GOALS | Utilize data and integrate technology to strengthen curriculum, instruction, and assessment Provide effective technology integration training, professional development, and support for all staff Provide state-of-art hardware and software to facilitate implementation of applications for instruction, learning, and management Continue to monitor and upgrade network bandwidth and infrastructure for all school networks Provide adequate funding for state-of-art hardware, software, and infrastructure replacement.
GENERAL USE & OWNERSHIP | The KCSD provides access to its computer networks and the Internet and use of equipment for educational purposes only. The user’s use of computer equipment, computer networks and Internet is a privilege, not a right. The KCSD reserves the right to monitor, inspect, copy, review and store at any time and without prior notice any and all usage of the computer network and Internet access and any and all information transmitted or received in connection with such usage. All such information and files shall be and remain the property of the KCSD and no user shall have any expectation of privacy regarding such materials. For security and network maintenance purposes, authorized individuals within KCSD may examine and monitor equipment, systems and network traffic at any time. All users and their parents/guardians are advised that access to the electronic network may include the potential for access to materials inappropriate for school-aged pupils. Every user must take responsibility for his or her use of the computer network and Internet and stay away from these sites.
Brent Haage, Director
Phone: 319-526-3715
EMAIL: brent.haage@keokukschools.org
Responsibilities | Troubleshoot & Maintain PowerSchool; Servers; Network Equipment; and Telephone System
Kirk Rohlfs, Computer Support Specialist
Dustin Neill, Computer Support Specialist
Responsibilities: Troubleshoot & Maintain Desktop Computers & Mobile Devices; Printers; and Classroom Technology (Projectors, Interactive Whiteboards & Displays)
Items must be reviewed and approved by the Teaching & Learning and Technology Departments. Items acquired for students without first going through this process will not be approved. Contact the Chief Technology Officer to begin the approval process.
BUDGETING | All technology purchases will be made via the Technology Department budget (with the exception of Grant and CTE programs). Devices are approved and standardized across the district. All teachers and Administrators are issued Chromebooks. All classrooms are equipped with document cameras and LCD projectors. Student workstations are standardized. Additional questions regarding technology purchasing should be directed to the CTO.
HARDWARE & SOFTWARE SELECTION
CURRICULUM REVIEW | Administration & Teachers
- 1) Does this project fulfill a specific need?
- 2) Does this project support the District’s mission and vision (proven research based methods)?
- 1) Will this project work in our current environment?
- 2) How much (time and money) will it take to get this project up and running?
- 3) Is this project technologically sustainable in the long run?
Is this project financially sustainable?
- ▪ Describe the implementation of end user training for this project.
- ▪ Describe the implementation of administrator training for this project.
- ▪ Describe the implementation of technical support staff training for this project.
The Technology Department may need to keep the device(s) in order to configure them to work on the network. This may take multiple days depending on the number and complexity of the configuration. Please allow ample time.
DONATIONS & GRANTS
OWNERSHIP | According to Board Policy, grants received by teachers are considered gifts to the district. As such, any digital resources immediately become the property of Keokuk Community School District. It is understood that grant purchases remain with the requesting building or department so long as they remain employed by Keokuk Community School District. When funds are solicited for a building, the equipment shall remain at that site until retirement. When a grant recipient leaves employment, the items purchased with the grant remain the property of the school district. The Technology Department will make a best effort to provide access and configuration flexibility within the context of the award. There may be instances, despite best intentions and efforts, that acquired technology cannot be supported for use or continued use in classrooms.
Contact the CTO/IT Director (Brent Haage) to explore what options exist and are supported by the Technology Services Team.
Instructional Support includes specific training and curriculum technology integration assistance. The District has an “early adopter” model meaning that every building has teachers who have “gone first” and should be able to provide basic assistance with Technology integration. The District employs a train the trainer models where early adopters help coach up their team as new technology is integrated into grade or content levels. The District employs an “Instructional Coaching” model including the new Teacher Leadership Compensation (TLC) positions. These individuals are engaged in the learning side by side with teachers so that they can be available to help with technology integration into teaching and learning. The District offers professional development opportunities to teachers and support staff related to Chromebooks, Google Apps Education Edition, and technology integration at the request of collaborative teams and/or through after hours classes. These opportunities are offered during “early bird” as well as throughout the school year. Staff are encouraged to participate in these opportunities.
Don’t forget to contact a Technology Services Team member (Dustin, Kirk, Austin, or Brent) if you need technical assistance.
The Technology Services Team does not provide support for proctoring online tests. For guidance on proctoring, see your school administrator, Instructional Coach, or the Director of Instructional Services (Stephanie Vititoe).
For urgent help while proctoring a test, contact the vendor.
- If you experience any issues, please submit a ticket.
▪ ConnectED – this is done automatically, students must be rostered in a class in PowerSchool.
▪ IXL (GW) – this is done automatically, students must be rostered in a class in PowerSchool.
▪ IXL (HAW) – this is done automatically, students must be rostered in a class in PowerSchool.
If rostering is performed automatically for you by the data services team, you do not need master codes. We use an automated system from McGraw-Hill that automatically assigns Master Codes to students and staff as needed.
ADDITIONAL INFO
Online Curriculum Support
Online Instructional Software – Rostering
A successful classroom setup and rostering for a new school year starts at the end of the previous school year. These checklists will provide guidance on how to take steps at the end of this school year that will make next year as easy as possible.
Google Classroom Edgenuity McGraw-Hill – ConnectEd, Reading Wonders ThinkCentral – Go Math!
Google Classroom: Consider cleaning up Google Classroom and Drive.
- Return all work, grade it if you need to
- Archive Classes
- Clean-up Folders in Drive
- Create new folders for the things you want to keep and move things over
- Create a folder for exemplary work
- Do NOT Delete the Classroom Folder
- Do NOT Delete from Shared with Me
- Delete Old Class Calendars
- Reflect on your Google Classroom practices, collaborate with others for ideas
Google Classroom Cleanup Tips for the End of the Year (Shake Up Learning) How to Create a Google Classroom Template (Shake Up Learning) Google Classroom: Clean Up Your Folders (Alice Keeler) Google Classroom: Archive Your Class For the Summer (Alice Keeler) School is Out: 7 Tips to Clean Up Your G Suite (Alice Keele
ThinkCentral – Go Math! | EXPORT DATA
- HMH® strongly encourages teachers to run reports at the end of the year in order to retain data.
How do I export data out of ThinkCentral, Holt McDougal Online (my.hrw.com), and Ed: Your Friend in Learning®?
Edgenuity | COURSE & ENROLLMENT MANAGEMENT
– Complete enrollments that earned credit and disable enrollments that are unfinished or assigned in error.
– Adjust target dates for active enrollments.
– Update courses with new versions available and remove customized courses that are no longer needed.
– For more information, you can search the Edgenuity Help Center.
McGraw-Hill – ConnectEd, Reading Wonders | CLASS MANAGEMENT
ConnectED does not delete classes or remove students from classes. To close this year and prepare for the next school year, there are a few options for existing classes:
- Delete Classes Manually (recommended option) – We recommend that teachers delete all classes at the end of the school year after all assignment data has been captured, including Assessment scores. All assignment data and customized Lesson Plans will be lost once the class is deleted. For instructions on deleting a class, please see this help article: ConnectED – Delete a Class
- Customized Lesson Plans should be printed or saved as a PDF prior to deleting the class.
- Teachers who use Reading Wonders and want to copy their lesson plans to a new class should wait until new classes are created before they delete their 2019-2020 Wonders classes.
- Any 2019-2020 classes which use Simplified Login must be deleted at the end of the school year. For instructions on how to remove Simplified Login from a class, please see this help article: Remove a Class from the Simplified Login Page
- Preserve Classes (alternate option) – Another option is to continue to use the existing classes you have set up for the current year but remove all students from the class when the school year is over. This option allows you to retain any customization (i.e. Lesson Plans) within the class. Next year, once your new students have been rostered, you can then add them to the same class. For instructions on removing students from a class, please see this help article: ConnectED – Remove Students from a Class
- Rename Classes (minimum) – With this option, teachers will continue to see previous classes, but can easily differentiate between current and previous classes. Appending the name of your class with the current school year is what we recommend. For example, “AP US History” can be renamed to “AP US History 2019-2020.” Instructions for modifying an existing class can be found on pages 4-5 of this PDF guide: Class Management
Licenses will be released from your current students on the end date you set when you initially redeemed the student edition. The default redemption code end date is July 31st following the year the license was redeemed.
1) Network and Wireless Connectivity
2) Professional Staff Workstations and Classroom Equipment
3) Key Support Staff
4) Student Workstations
5) General Support Staff Workstations
6) Any other issues: Tickets are needed for service.
SERVICE RESPONSE TIME | For teacher workstations, projectors, document cameras, or student workstations the expected turnaround for all repairs is ONE day.
KHS – Kirk Rohlfs
KMS – Kirk Rohlfs
Hawthorne – Dustin Neill
GW – Dustin Neill
Torrence – Dustin Neill
Central Office – Brent Haage
Bus Garage – Brent Haage
Maintenance – Brent Haage
PowerSchool Help
Contact Brent Hagge
Website: Incident IQ, sign in using the Google button. If you are not able to create a ticket online, you can call (319) 526-3716.
PowerTeacher Pro Help (Gradebook)
KHS – Brent Hagge
KMS – Kevin Bogert, Jenny Davis
GW – Jenny Davis, Kevin Bogert
Hawthorne – Candy Berquam
POWERSCHOOL SUPPORT | Internal assistance for office and support staff can be scheduled with Brent Haage. Internal assistance for teachers can be scheduled with an Instructional Coach.
This process begins at midnight. As part of this process, it transfers out students and enrolls students for the day.
▪ Follow Me printing allows staff to print on any multi-function in the district by entering their assigned badge number. The copy machines also support use of an RFID Card for authentication.
▪ The Technology Services Team’s role with Managed Copy & Print is to maintain the network connection, the PaperCut print server, and default print clients on each workstation. All other print / copy support will be provided by TBCQ as part of their contract with the district.
▪ Periodic reports will be produced for buildings to monitor usage and cost. Print Shop copy/print jobs are billed at $0.0035 per page for B&W. School multi-function copy/print jobs are billed at $0.004 per page for B&W and $0.04 per page for color. The cost per click includes supplies and support (not paper).
WIRELESS NETWORK (WiFI) | The District’s enterprise network is rigorously engineered and is designed with hardware that delivers higher performance than equipment designed for home networks. The WiFi network isolates devices to prevent a large number of devices being visible to faculty, staff and students. This means that some devices need to be set up and others may not work on our network at all. The District has invested in enterprise quality wireless at all locations. Wireless coverage should be excellent for all instructional spaces. If that is not the case, you must report the “dead spots” via the Web Help Desk. All devices or users must install the required SSL certificates. Instructions can be found on our website.
DISTRICT DEVICES | Managed district devices will automatically install the appropriate SSL certificates and connect to the appropriate wireless network.
- ▪ District-owned staff computers and mobile devices should use the KCSDstaff wireless network.
- ▪ District-owned student computers and mobile devices should use the KCSDstudents wireless network.
▪ District-owned student Chromebooks should use the KCSDchrome wireless network.
STAFF PERSONAL DEVICES | Personal computers and mobile devices should use the KCSDstaff wireless network.
GUEST ACCESS | Outside contractors & guests will need to contact the Technology Services Team in advance to get instructions on how to properly connect to our Wireless network.
PUBLIC ACCESS | The wireless network is: KCSDguest – No password is required. Users must install SSL certificate and accept terms from the captive portal. Instructions for installing the SSL certificate can be found on our website.
CONTENT FILTERING | iBoss provides content filtering for our district. According to board policy 605.6, the KCSD will utilize filtering software or other technologies to prevent employees and students from accessing visual depictions that are (1) obscene, (2) child pornography, or (3) harmful to minors. Subject to staff supervision, technology protection measures may be disabled or, in the case of minors, minimized only for bona fide research or other lawful purposes. Any attempts to disable, defeat, or circumvent any filtering facility is prohibited. The school will also monitor the online activities of employees and students, through direct observation and/or technological means, to ensure that employees and students are not accessing, generating or sharing such depictions or any other material which is inappropriate.
▪ Take a partial screenshot: Press Shift + Ctrl + Show windows (or Shift + Ctrl + F5), then click and drag.
▪ Take a screenshot (on tablets): Press Power button + Volume down button.
▪ Turn Caps Lock on or off: Press Search + Alt.
▪ Lock your screen: Press Search + L.
▪ Sign out of your Google Account: Press Shift + Ctrl + q (twice).
▪ See all keyboard shortcuts: Press Ctrl + Alt + /.
For more information, check out: Chromebook keyboard shortcuts
To rotate your screen the keyboard shortcut is Shift + Ctrl + Rotate. Each tap of this shortcut rotates the screen orientation 90°. Make sure you are logged in before using the command.
This workstation does not meet the minimum requirements for student testing. Contact or proctor or MAP Growth System Administrator for help.
- ▪ Promoting student engagement and enthusiasm for learning.
- ▪ Encouraging collaboration among students, teachers, parents/or legal guardians, community members, and people throughout the nation and world through interactive capabilities and opportunities.
- ▪ Reducing the use of worksheets and workbooks.
- ▪ Guiding students in their learning and production of knowledge.
- ▪ Allowing students access to information, along with an opportunity to connect it to their learning in a meaningful manner.
CHROMEBOOKS | The number of devices will match the number of students enrolled on a daily basis. Please do not move Chromebooks from one classroom to another or from building to building unless directed by the technology team.
DEVICE LIFECYCLE | Technology has a shelf-life and just because the technology is in working order doesn’t mean that it can remain deployed. Availability of parts, other components of the evolving technology environment in which it operates (network, other devices in schools, etc.) may mean that technology received as a part of your grant can no longer be supported and remain in service. Repair and replacement of lost or damaged components is not assumed to be the Technology Department.
General Guidelines:
▪ Years 1 – 2: Supported
▪ Technology Department will make their best effort to ensure that your approved technology acquired through a grant can stay in service. (Availability and cost of components may make repair impossible.)
▪ Years 3 – 5: Legacy
▪ Technology Department will attempt to continue support to the extent possible, but changing environments may mean that technology will have to be phased out.
▪ Years 6+: End of Life
▪ No technology will be supported after it’s 5th year of operation. It may remain in service so long as viable.
Technology Department will make their best efforts throughout the technology lifecycle to ensure that your approved devices acquired through a grant can remain in service through the end of that fifth year. We do, however, reserve the right to pull technology at any time that it becomes disruptive to normal operation of other equipment that must work alongside it within your school or classroom.
UNSUPPORTED HARDWARE | The Technology Department is unable to support technology that is not pre-approved by Teaching & Learning and Technology Departments.
PERSONAL DEVICES | Are not supported by the Technology Team.
STANDARD HARDWARE
Administrators
▪ Individually assigned laptops (5 year replacement cycle)
▪ Check-Out and Check-In by Technology Department
Professional Staff – (Teachers)
▪ Individually assigned laptops (5 year replacement cycle)
▪ Check-Out and Check-In by Technology Department
Support Staff 1 – (Administrative Assistants)
▪ Individually assigned desktops (5 year replacement cycle)
▪ Check-Out and Check-In by Technology Department
Support Staff 2 – (Nutrition Services, Facilities & Maintenance)
▪ Individually assigned laptops by supervisor request and availability (5 year replacement cycle)
▪ Check-Out and Check-In by Technology Department
Support Staff 3 – (Paraprofessionals)
▪ Chromebooks (5 year replacement cycle)
▪ Check-Out and Check-In by Technology Department
Students (5 year replacement cycle):
▪ Grades 4-12 “Classroom Sets” Chromebooks at 1:1 ratio.
▪ Grades K-3 “Classroom Sets” 2-in-1 Touchscreen Chromebooks at 1:1 ratio.
▪ Grades PK “Lab” Touchscreen Chromebooks at 1:3 ratio.
DISPOSAL | The Information Technology Director must approve all purchases, moves, trades and disposals of technology. We use electronic recycling vendors to dispose of obsolete equipment. We also destroy hard drives, beyond repair, before they are recycled.
MOVING DEVICES | Many devices are assigned to a specific location. Request to move must be approved and the IT Team members will move devices in order that inventory and device configuration is updated properly.
SOFTWARE LIFECYCLE | Best practice is to look for apps that are compatible on the District’s supported platforms first. In many cases, upgraded versions require additional payment to remain on the latest version. You should understand that your acquisition of software is for the current version being provided at the time it is purchased. The district will not get involved in renewal funding for grant-based software and it is up to you to discuss options with your school’s Principal or your Department Head to determine if budget is available to support software past the initial year of implementation. There are often free software / app options that have similar function that can be recommended by the Technology or Instructional Departments.
Here are some things to keep in mind with regard to software:
- ▪ Devices have a lifecycle, software is year-to-year. No guarantees will be made for support past when the initial approval is provided.
▪ Technology Department will not adjust Operating System upgrade scheduling or allow you to run an old version of the Operating System to ensure compatibility with software.
▪ Technicians may remove software from your computer during service imaging, and it is your responsibility to maintain the license key, or purchase code used to reinstall and/or reactivate it. (Chromebooks are not affected by imaging. Apps are tied to your G-Suite account)
▪ Technicians may restrict apps if they determine that it is interfering with the normal operation of your computer or the network.
NOTE | Apps will not be arbitrarily removed without your knowledge. Technicians will discuss the issues with you.
UNSUPPORTED SOFTWARE | The Technology Department is unable to support technology that is not pre-approved by Teaching & Learning and Technology Departments.
PERSONAL SOFTWARE | Not supported by the Technology Team.
GOOGLE G SUITE FOR EDUCATION | Users must to use their school account for educational purposes only.
▪ Gmail: We use Gmail as the district’s electronic mail system. All employees will have a school Google account. Paycheck stubs are send to employees’ school email accounts.
Drive & Team Drive: Primary file storage for users and teams. It is backed up nightly by SysCloud.
GROUPS | District managed groups:
- KCSD News – Posting informational items.
- KCSD Bulletin Board – Posting of personal items.
- District level, District.[______]@keokukschools.org – are managed by the Technology Services Team for various staff needs.
- Student Grade Level, [Building Intitials]-[Grade Level]@keokukschools.org – Students in grade level.
Steps that will be taken for problem resolution:
▪ Assess the damage and scope
▪ Isolate and contain the problem
▪ Identify and recover network
▪ Analyze and prevent future incidents
▪ Report Incident immediately to Technology Services, include screenshot:
▪ Brent Haage – Office: (319) 526-3715 or Cell: (319) 795-3513
▪ Kirk Rohlfs – Cell: (319) 795-1511
▪ Dustin Neill – Cell: (319) 795-1806
▪ Disconnect the network connection on the computer. Don’t power off the computer.
In using the computer network and Internet, do not reveal personal information such as your name, home address, home telephone number, credit card number, social security number or school id number, or those of any other person.
PASSWORDS | Keep passwords secure and do not share accounts. Authorized users are responsible for the security of their passwords and accounts. Any attempts to disable, defeat, or circumvent any security facility is prohibited.
- ▪ Logging into a Computer as an Administrator. As a safety measure you should only use an administrator account when absolutely necessary (installing new software or making changes to the system that require administrative privileges).
- ▪ Installing Unknown Software. Treat installing software on your computer like giving the source of the software every piece of information that goes through your computer (your online banking, shopping, and email). If the wrong piece of software is installed you are giving access to all this information and more to the world at large
- ▪ Oversharing on the Internet. One of the first steps in determining how to attack computer systems is to conduct recon on your target. This is made much easier with the increase in utilization of social media like Facebook. Make sure that anything you post isn’t compromising your password, password hints, or organizational information. Once an attacker gains this information they can draw inferences about what type of information may be in your password or use that same information against you when they are trying to social engineer or spear phish you.
- ▪ Lack of Technical Controls: Not having anti-virus, system firewalls, and network firewalls in place, turned on, and configured to block things that you don’t need is a big no-no.
- ▪ Passwords: User account activities are monitored and recorded. All passwords are to be kept private and not shared with anyone except the Technology Services Team. Users are responsible for actions taken with their user account. Workstations and Devices
- ▪ Network activities are monitored and recorded. When user is away from their desk, they are to either logout or lock their workstation.
Have you tried rebooting it? A reboot wipes away the current state of the software. Any code that’s stuck in a misbehaving state will be swept away, too. When you reboot, the computer or device will bring the system up from scratch, restarting all the software from square one so it will work just as well as it was working before.
Incident IQ has access at anytime, but it is only monitored from 8 a.m.-4 p.m. on business days. You must sign in using the Google button to use Incident IQ. If you are not able to create a ticket online, you can call (319) 526-3716.